Local organisers
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Local organisers play an essential role in coordinating activities, communicating with entrants and providing the necessary logistics. A local organising team could be structured as follows:
1. Lead competition coordinator (project director)
- Role: Overall supervision, ensuring every stage is followed and every team member fulfils their duties. Handles communication between organisers, sponsors and other parties.
- Responsibilities:
- Coordinate team meetings.
- Oversee the whole process and resolve problems.
- Communicate with main partners and supporters.
2. Logistics and technical support team
- Role: Provide competition infrastructure, including online entry and judging platforms, equipment and any physical events.
- Responsibilities:
- Set up the entry platform and manage receipt of artwork.
- Configure online judging systems.
- Organise local exhibitions and award ceremonies.
- Provide technical information to entrants about formats, rules and related matters.
3. Evaluation committee (local judges)
- Role: Local experts judging entries against agreed criteria, with experience in graphic design, local culture or visual arts.
- Responsibilities:
- Review and score every entry.
- Attend deliberations to determine interim and final rankings.
4. Communication and PR coordinator
- Role: Promote the competition locally and regionally, secure suitable media coverage and attract entrants.
- Responsibilities:
- Manage social media and publicity campaigns.
- Communicate with local and national press for event coverage.
- Ensure transparency and keep the public and entrants informed.
5. Participant relations coordinator
- Role: Contact person for all entrants, answering questions and providing support throughout the competition.
- Responsibilities:
- Respond promptly to entrants' questions.
- Manage registration and confirm receipt of entries.
- Maintain communication between entrants and organisers.
6. Representatives of local institutions
- Role: Representatives of local authorities, schools, museums or other local organisations supporting the competition and ensuring positive community impact.
- Responsibilities:
- Provide logistical and symbolic support, such as exhibition venues and public promotional spaces.
- Help promote the project locally.
- Collaborate with local sponsors.
7. Local partners and sponsors
- Role: Businesses, NGOs and institutions offering financial, logistical or material support for the competition and its prizes.
- Responsibilities:
- Provide prizes, funding or other necessary resources.
- Support publicity.
- Offer logistical support: venues, equipment and services.
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