Insemn competition manual

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This website broadly reflects the manual, and may be more extensive still.

Contents — work in progress

0. Foreword

1. Introduction

  • 1.1. Purpose of the Competition Manual
  • 1.2. Overview of “Plai și Vatră - Emblema Locului: ÎNSEMN”
  • 1.3. Vision and Objectives

2. Competition structure

  • 2.1. Competition overview
  • 2.2. Key stages
    • 2.2.1. Planning
    • 2.2.2. Announcing the competition
    • 2.2.3. Registration and submission
    • 2.2.4. Initial assessment and judging
    • 2.2.5. Announcing winners and presenting prizes
  • 2.3. Calendar and key milestones

3. Information for participants

  • 3.1. Who may enter?
  • 3.2. Eligibility criteria
  • 3.3. How to register
  • 3.4. Submission guide
    • 3.4.1. Formats and technical specifications, such as SVG and PNG
    • 3.4.2. Design requirements
    • 3.4.3. Submission deadlines
  • 3.5. Intellectual property and copyright

4. Judging and assessment

  • 4.1. Overview of judging
  • 4.2. Assessment criteria
    • 4.2.1. Originality
    • 4.2.2. Relevance to the theme
    • 4.2.3. Visual impact
    • 4.2.4. Simplicity and usability
  • 4.3. Role of the jury and assessment panel
  • 4.4. Scoring system
    • 4.4.1. Awarding scores
    • 4.4.2. Resolving ties
  • 4.5. Transparency and fairness

5. Prizes and recognition

  • 5.1. Overview of prizes
  • 5.2. Public recognition
  • 5.3. Prize details
    • 5.3.1. Cash prizes
    • 5.3.2. Special prizes, such as “Music of the Plants” devices and T-shirts
  • 5.4. Exhibition of winning entries

6. Sponsorship and partnerships

  • 6.1. Sponsors' role
  • 6.2. Benefits for sponsors
  • 6.3. Sponsorship levels: Gold, Silver, Bronze and others
  • 6.4. Becoming a sponsor
  • 6.5. Partnerships with local institutions
    • 6.5.1. Schools and universities
    • 6.5.2. Cultural centres and museums
    • 6.5.3. Local government and community involvement

7. Promotion and marketing

  • 7.1. Promotional strategy
    • 7.1.1. Social-media campaigns
    • 7.1.2. Press releases and media coverage
    • 7.1.3. Community involvement
  • 7.2. Attracting participants
  • 7.3. Sponsors' visibility and promotion

8. Volunteer management

  • 8.1. Recruiting volunteers
  • 8.2. Volunteer roles and responsibilities
  • 8.3. Training and coordination
  • 8.4. Recognising volunteers' work

9. Involvement after the competition

  • 9.1. Publishing results
  • 9.2. Long-term use of designs
  • 9.3. Subsequent projects and initiatives
  • 9.4. Lessons learned and future editions

10. Crisis management

  • 10.1. Potential risks
  • 10.2. Contingency management: low participation, technical problems and other situations
  • 10.3. Media and public relations during a crisis

Appendices

Appendix A: Entry form

  • A detailed sample form with step-by-step completion instructions.

Appendix B: Technical submission guide

  • Detailed instructions on file formats, image resolutions and recommended software.

Appendix C: Sponsorship agreement

  • A template detailing expectations, benefits and legal terms for sponsors.

Appendix D: Volunteer agreement

  • A template covering roles, expectations and benefits of involvement.

Appendix E: Jury assessment sheet

  • A sample sheet with criteria and space for comments.

Appendix F: Social-media plan

  • An outline of a detailed social-media and marketing strategy, including sample posts, hashtags and target platforms.

Appendix G: Intellectual property assignment declaration

  • A legal document clarifying intellectual property rights and public use of designs.

Appendix H: Frequently asked questions

  • FAQs for participants, sponsors and the public.

Legal implementation note — Romania / EU

Publication, awards or file delivery do not automatically transfer rights or place artwork in the public domain. Moral rights remain with the author. Organiser uses and any third-party reuse require the express permissions in the revised non-exclusive agreement. Descriptive proposals about free use apply only within permissions actually obtained. Follow representation / approval rules for minors; do not publish contacts or signatures.

Legislative references

Reviewed: 16 October 2026. For other countries check local law; recheck applicable law at the edition date.

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